Jean Carter		Minutes of the Board, February 1999 Meeting As the stakeholders of this Division, you have both the right and the responsibility to know the actions being taken by your elected Board on your behalf. These minutes of the February Board of Directors meeting and the June Executive Committee conference call are included for your information. Watch for the minutes of the Convention meeting of the Board of Directors in the next IP. Following the resignation of Susan Mikesell, who served for one year as secretary, I was asked by the Board to serve the remainder of her term, which includes both 1999 and 2000. So, you will see updates and information from me periodically both in the IP and on the listserv. I also welcome questions or comments; my email is JCarterPhD@aol.com and my phone is 202 362-1013. Division of Independent Practice Board of Directors Meeting Minutes February 4, 1999 West Palm Beach, Florida Call to order: President Goodheart called the meeting to order at 9:10 am Introductions and Announcements: President Goodheart introduced our new IP Editorial staff, Michael Brickey and Martin Williams. She introduced Fran Trotman as the chair of her recently appointed task force on Minority Access to Independent Practice. She also announced that Bonnie Markham has been named as Division 42 nominee for CODAPAR President Goodheart has appointed Stanley Moldawsky as our liaison to CAPP Implementation Group. President Goodheart presented Past President Sandra Haber with a token of affection and appreciation from the Board of directors. The Board thanked Dr. Haber for all of her efforts on behalf of the Division with a warm round of applause. Secretary resignation: President Goodheart announced that Secretary Susan Mikesell will resign her position as secretary of the Division upon the close of today’s meeting. She further announced that upon consultation of the bylaws Article V Section H the position was offered “to the defeated candidate for the position who was, at the time of the most recent past election, the runner-up for the office in question.” Dr. Jean Carter agreed to serve and was welcomed by the Board. Secretary Mikesell addressed the Board briefly. Secretary Susan Mikesell shared with the Board that personal pursuits were the impetus for her departure at this time. She thanked the Board for having had the opportunity to serve. Approval of the Minutes: The minutes in the agenda book contained numerous non-substantive changes (typos etc.) The Board agreed not to take Board time for them. They will be corrected. The Board further agreed that the current process for dissemination of the minutes is not sufficient. After discussion the following motions were made. Motion: The Division 42 Board meeting minutes should be distributed to the Board within 30 days of the meeting, be accompanied by a “To do or Action List.” Any changes will be forwarded to the secretary, they will be incorporated and a formal ratification vote will be held at the next Board meeting. By: Kovacs Action: Motion carried. Motion: The President Elect and Secretary will be charged with following through with the action items listed with the minutes mailing. By: Kovacs Action: Motion carried. Motion: The President Elect and Secretary will further be responsible for making sure that all Board actions taken by FAX or E-mail vote be ratified at the next full Board meeting. By: Zager Action: Motion carried. Motion: To approve the current minutes with the necessary housekeeping changes. By: Kovacs Action: Motion carried. Treasurer’s Report: Treasurer Goldman asked the Board to review the 1998 year end financial statement and to make note that a 1999 Balance Sheet showing the 1999 dues monies received to date had also been distributed. He reported that to date 5603 people have paid; we have 802 dues exempt. The Division came in significantly under budget for 1998. He asked the Board to review the different committee and task force line items to get a sense of where the priorities of the Division are. Many of the committees and task forces did not spend any of their budgets. He stressed that with the Division investment implementations, the Division is very fiscally sound. Our membership numbers continue to fall slightly, but our non-dues revenues are supplementing. Treasurer Goldman turned the investment reporting over to Finance Chair Bonnie Markham. Chair Markham reminded the Board of the Division’s three tiered investment strategy. Division funds are assigned to one of three categories: working Capital, Short-Term Reserve, and Long-Term Reserve. Working capital: CMA account all money in a money market until needed. Short term reserve: $100,000 in laddered in CDs Long term reserve: 3 investments $35,000 CD, $35,000 Vanguard Intermediate-Term Corporate Bond Fund; $35,000 Vanguard 500 Index Fund. Chair Markham reiterated that we’re using non dues income to buffer the decline in membership; she mentioned several of the Division’s alternative income producers: marketing/advertising honor roll, the book series, and dues exempt income. Her data supports that the loss in membership income has been offset by our investment and the above mentioned incomes. She reminded the Board that we have a mandate to place a percentage of the dues income into reserve each year. This year the figure would be approximately $25,000. However, there is an additional $50,000 which was unspent in 1998. The Board discussed the options. It was reported that the Executive Committee’s recommendation for the $50,000 overage was to apply it towards the support of our 2000 MYC, thereby lowering the anxiety level of the planners. This convention has no history and may or may not be fiscally successful. This overage would ease the burden somewhat. The Finance Committee’s recommendation was to place these funds in the long term reserve fund and maximize our potential. The Board agreed that by placing the overage in reserve, the Division could still support the convention with liquid assets. Motion: That the approximately $50,000 of unspent funds from 1998 be put into long term reserve By: Markham Action: Motion carried. The Board thanked Treasurer Goldman and Finance Chair Markham for their continued good service to the Division. Joint Health Plan Flyer Project with New Jersey Psychological Association: President Goodheart explained the Joint Health Plan Project with New Jersey Psychological Association as a first effort in the development of joint state and Division projects. This flyer would be made available to all psychologists in the state to be given to patients who could in turn send or take it to their business and benefits manager. Other state associations would then be encouraged to alter the flyer and distribute it throughout their states. Judith Steward, Chair of the Task Force on Interprofessional Linkages was appointed to follow this project. Motion: Approve the Joint NJPA & Division 42, Health Plan flyer and work with other state psychological associations to implement dissemination of flyer with other states. By: Enright Action: Motion carried. Motion: To make the Mid Year Convention Task Force a standing committee. By: Enright. Action: Motion carried. Motion: To sunset the Testing, Assessment and Technology Committee as most of this is being handled by the communications part of the Division governance. By: Kovacs Action: Motion carried. Motion: To move the TF on Primary Care to a Standing Committee By: Clark Action: Motion carried. Council of Representative Election: The Board discussed the rotation of our council representatives. We need another representative to rotate off in the year 2000. The following was proposed for this year: The May 1999 election, we will announce that we have three vacancies: two for three year terms (2000-2002) and one for a one year term (2000). The third runner up will be given the one year term and this should be so stated to the voters. Motion: The Board agree to adopt the proposed principles for this year’s election. We will notify the APA election committee and our own members that we are electing two council representatives for three year terms and one for a one year term. By: Kovacs Action: Motion carried. Membership Report: Chair Pitta reported. She announced that the student/professional affiliate bylaws change was ratified by the membership. An APAGS liaison and a student committee will work with Dr. Pitta on the implementation of this new membership category. Chair Pitta will work with her committee on the representation of the student/professional affiliates on the Board and how to integrate our new members. Further she announced that we now have about 21 regional membership representatives around the US; she is working with them to distribute our membership brochures at their local meetings. Publications and Communications: Chair Zager and Internet Associate Editor LoPresti reported. Listserv items: Dr. LoPresti gave background on the listserv items. She reminded the Board that in December of last year we were notified by APA that some of the discussions being held on the member listserv were potential anti-trust violation problems. There were a series of messages posted to our listserv in response to the APA message as well as discussions with APA legal counsel. The Board was further reminded by Dr. LoPresti that our listserv is an unmoderated list, meaning that messages are posted by subscribers immediately with no pre-screening process. The Board discussed what the Division should do regarding the listserv. Suggestions were to post warnings, inform the listserv members of potential problems, etc. The question of what we do if members of the list continue to hold discussions which are potentially dangerous was discussed. President Goodheart announced that she has invited Nathalie Gilfoyle, APA’s anti-trust attorney, to the February 19 meeting of the Division’s executive committee including our council representatives. Since P&C Chair Zager is also a council representative she will discuss this Ms. Gilfoyle at that meeting. Chair Zager requested a list of questions and concerns be faxed to her upon each member’s return from Mid-Winter. She will compile the information for discussion with Ms. Gilfoyle. As an interim measure from now until the August meeting (or the Board adopts another policy) the Board agreed upon the following: Motion: If there is a perceived violation of the listserv, the P&C chair, president, and Internet editor will caution them to stop. By: Haber Action: Motion carried. It was further agreed that Board members will take the responsibility of monitoring the list and alerting potential problem message senders, via back channel, of possible problems. Indemnification of Internet Editors: Chair Zager asked for the Board’s support in indemnifying the Internet Editors, who act as the listserv administrators, and P&C Committee members harmless of any legal obligation for the activities on the listserv. After discussion the following motion was made. Motion: “The Division shall indemnify and hold harmless for any and all litigation expenses including costs of any legal defense, that maybe incurred by its listserv administrators as a result of any suits brought as a consequence of its listservs.” This language will be added to the P&P manual and adopted immediately by the Division. By: Zager Action: Motion carried. Campaign statements on the listserv: The Board agreed that campaigning on the listserv would be allowed but all campaign messages should contain a clear posting in the subject line stating that it is a campaign message. President Goodheart excused all non-voting members of the Board for Executive Session. Dr. Jean Carter was asked to stay as well as Dr. Reuben Silver. Initial Fellows: Chair Silver discussed the possible candidates with the Board. Motion: To approve the entire list and forward them to the APA membership committee. Action: Unanimous consent By: Kovacs Old Fellows: Dr. Silver presented the candidates of Fellow of the Division. Motion: To approve the list of Fellows presented. Action: Unanimous consent: By: Kovacs The new Fellows of Division 42 are: Norman Abeles, Arthur Bodin, Lynn Hornyak, and Alice Rubenstein. Appointment of Book Series Editor: Motion: To approve Michael Murphy as book series editor Action: Unanimous consent By: Kovacs Awards: Awards Chair Sandra Haber offered a list of candidates for the Division’s various awards. Motion: To accept the proposed candidates nominated by the Awards Committee. Distinguished Psychologist of the Year: T. Richard Saunders, PhD - Distinguished Public Service Award: Senator Tom Harkin - Rosalee Weiss Award: Andrea Farkas Patenaude By: Haber Action: Motion carried. MYC200 Contract: The Board read the proposed contract with the Beverly Hills Hilton Hotel. The contract had been reviewed the MYC Implementation Committee, Advisory Committee and the Executive Committee before presentation to the Board. Motion: To accept the contract with the amended numbers Action: Unanimous consent By: Kovacs Adjournment for lunch. President Goodheart reconvened the meeting at 2:10 pm. Practice Information Clearing House PICK 42: Chair Saunders explained the layout of PICK 42 with a sample binder that showed the first niche practice material to help practitioners in their own development. He explained that there will be 30 topical areas that can be purchased separately. Each area will be developed in the same format. Presentations at the meeting in Boston will track four areas that PICK 42 will cover: Workplace, Health, Family and Forensic. The committee is still working on the best way to distribute the product. The are hoping to have on line ordering through the Division’s web page. 1999 Program: Chair Robert Wernick reported on the program; a written report was distributed. This year’s program features two invited speakers: Rabbi Harold Kushner and Thomas L Campbell, MD. The PICK 42 programming has been incorporated as well as Health/Psychology/Behavioral Medicine programming and practice development.. President Goodheart thank Dr. Wernick for his outstanding work on the program. President Goodheart introduced the two Division 42 president-elect candidates running for office this year: Dr. Edward Lundeen and Dr. Judith Steward. MYC Convention Report: Chair Dorothy Cantor opened the report. She reminded the Board of the structure of the committee: it contains an ongoing advisory group whose charge will be to look at which format works best, evaluation of each year’s new iteration and site selection. We are also choosing states which have mandatory CE. In addition there is also be an implementation group, which will be responsible for the convention of that year. The implementation group will report to the advisory group thereby assuring continuity. As was announced the site for the 2000 conference has been selected: The Beverly Hills Hilton Hotel in California. Dr. Cantor turned the report over to President Elect Elaine Rodino who introduced Jeffrey Barnett, the current implementation chair, and Sondra Goldstein, the program chair. She reported that Los Angeles County Psychological Association (LACPA) is cooperating with us and will act as “hosts,” with no monetary commitment but a presence. She briefly outlined the program, Thursday and Friday will be governance meetings with a Friday evening opening reception. Saturday will contain the CE programs and Sunday will be the marketing portion. Topic: Mental/Dental which is a Psychologists/Dentists Collaboration We will provide CE credit for both psychologists and dentists and further the curriculum will be packaged and marketed in other states Chair Barnett reported that a survey will be published in the Spring Bulletin as well as the LACPA newsletter inviting input and topics. There will be exhibits which would be applicable for both psychologists and dentists. It was recommended that the vendors for dentists be approached to exhibit and to help with expenses. Program Chair Goldstein listed her possible speakers. CE Workshops for APA: President Goodheart announced that even though the Board voted to not run any pre-convention continuing education workshops it came to her attention that there have been two workshops negotiated, one pertaining to Disability Determination and one dealing with psychopharmacology. It is understood that these workshops will be presented at little or no cost to the Division. The chair of these events are working on the forms for CE in California. Motion: That we present the workshops that have been negotiated. By: Currie Action: Motion carried. The Board agreed that in future, we need to follow the procedures and protocols already established. Motion: These workshop be a member benefit but non members must pay. The CE Committee should decide on the non member fee, Division 42 membership will be offered them as a benefit. By: Kovacs Action: Motion carried. P&C continued from the morning session. Web page disclaimers: P&C Chair Zager requested the approval of language for a disclaimer to be placed on the Division 42 Website. The disclaimer reads: The information contained in the Website represents the work product of a Division 42 (Division of Psychologists in Independent Practice of the American Psychological Association) Committee or Task Force, but has not been reviewed by the Division 42 Board of Directors or adopted as official Division 42 policy”. Motion: Move that we accept this as the language of the Website for non 42 Online web sites. By: Zager Action: Motion carried. Bulletin Advertising: Brickey presented the idea of offering a commission to anyone obtaining advertising that had not run previously in the IP. There is a student interested, proposing a 30% commission, the Division will realize a 35% revenue. He referred the Board to the proposed contract with the potential sales people and informed the Board that it had been accepted by APA legal counsel. Motion: That we offer the possibility for students to receive a 30% commission for obtaining new advertising for the IP, payment of the fees is contingent upon the collection of the ad revenue. By: Zager Action: Motion carried. The issue of whether the Division should offer the opportunity to place paid advertising for Division 42 candidates in the IP was discussed. Motion: That we not permit candidates for any political office within APA to have paid ads in the IP. By: Moldawsky Action: Motion carried. Bulletin Report: editor Brickey reported. The IP will incorporate the following items: niche marketing, coaching, presidential initiatives, (PICK 42), our brochures, people who are successfully working with minority populations, impact of students and how they can be included, billing, more pictures and maybe cartoons. The editorial team will be putting together its first issues with the Spring Bulletin. Editor Brickey asked for comments and suggestions from the Board. Web site indemnification: The Board discussed the proposed language from APA Legal Counsel James McHugh as well as proposed language from members of our Board. The issue is one of how to word the indemnification policy to cover our Website staff and the Division in the advent of a large law suit. After considerable discussion it was agreed that nothing will be placed on the Website until the issue of liability can be resolved. P&C Chair Zager, Finance Chair Markham, and Council Representative Kovacs will hold conference calls, seek advice from APA as well as possible outside counsel and report back to the Board with a clearer solution. TF on the Access to Independent Practice for Minorities: Chair Fran Trotman reported She has narrowed the focus to African Americans. She listed the goals and questions of the task force and asked for feedback. Ron Fox Chair of CAPP and Russ Newman Executive Director of the Practice Directorate introduced and lead a discussion. The topic was the 501(c)6 versus 501(c)3 IRS tax statuses for professional organizations. Division 42 is well represented on CAPP and the Board will be updated regularly on this issue. Impact of the APA Ethics Code on Practitioners Task Force: President Goodheart announced that she has appointed a task force to deal with the issues of the APA Ethics Code as they pertain to practitioners. She has asked Lenore Walker to chair it. The task force will establish a liaison with the APA Ethics Revision Task Force as well. Licensure/employment of new psychologists: Dr. Stanley Graham asked for advice on how to help new psychologists get the internships that they desire. It was recommended that Dr. Graham talk with Leon VandeCreek chair of BEA to see what they are willing to do. The Board directed Dr. Arthur Kovacs as BEA liaison and Dr. Stanley Graham to discuss this with BEA with a mandate from this Board. Provisional licensure will be discussed on the floor of council and addressed with BEA as well. Norine Johnson, PhD.: President Goodheart introduced Dr. Johnson and announced that she running for APA president elect. Dr. Johnson made a few brief remarks highlighting her experience and asked for support. In addition, she asked that if we rank order the candidates that we give her our number one ranking; Apportionment ballot pilot mailing: President Elect Haber reported. She suggested that we send to a pilot group of non Division 42 members who pay the Practice Directorate assessment. Additionally, it would be best if they had no affiliation with other Divisions. The plan would be to send them a mailing asking for their 10 apportionment ballots, give them one of our products as a sample, a 42 membership brochure and ask them for their votes. Judith Steward will chair this project. There is no financial implication and the Board supported the pilot for this year. Marketing/Advertising Update: Marketing/Advertising Task Force chair Haber reported. She reminded the Board that the Brochure Project, Public Relations, and the Honor Roll have been folded under one large umbrella of this task force. Peter Sheras as the Division 42 brochure project coordinator announced The Brochure Project has sold over 47,000 brochures: it is now making money. We will begin marketing to state associations and possibly other Divisions, will have a presence at The State Leadership Conference, and may produce two new brochures this year. Dr. Haber referred the Board to the written report and materials made available by Kelly Cunningham. She has cultivated relationships with newspaper reporters, has placed stories and PSAs on topics that link back to the brochures. She is building a presence and reporters are getting to know her. The Honor Roll, a system of fund raising from our members, is off and running. Dr. Haber was delighted to say that we have collected $9,000 to date. We send them brochures, offer ads in The IP and marketing with the Harper’s ad. We are also piloting a tote bag at this meeting which Dr. Haber modeled with flair. The Board discussed the national coverage of the Harper’s ad - it does not seem to be a draw for the public yet but we will continue to monitor it. Kovacs Workshop Audiotapes: Dr. Kovacs announced that he has turned over the complete set of master audio tapes, including the written material to central office. He reported that The CE committee needs to visit the issue of home study CE availability. Dr. Kovacs will continue to make them available when he presents a workshop, and Division 42 may sell them as well. In addition the tapes may be made available through PICK 42 clearinghouse. Dr. Kovacs will work with them on the distribution. CPA update: Council Representative Arthur Kovacs briefly updated the Board regarding the continuing CPA issue. There are some difficulties with the relationship we now have between the APA and the State Associations. The Division is asked to support bringing the California Licensing law into conformity with APA’s model bill and to have state association membership requirements match those of APA. (Full report on page 41 of The agenda book.) It was agreed that a letter would be written from the Division 42 President to CAPP to have this conformity in state licensure and membership be examined. ( Detailed content of letter suggested is on page 42 of the agenda book.) Motion: The letter to CAPP minus the issue of money. Kovacs and Goodheart will draft The letter Kovacs. Action: motion carried. Rescue Health Care Day: TF on Managed Care Chair Moldawsky asked for Board support for a motion to be brought before council asking APA to join as a co-sponsor to The RHCD project. It was announced that CAPP has gone on record supporting this project. CAPP will create an ad to run in The Monitor. In January 1999 a letter of Division 42 stationery signed by four sequential presidents (Goodheart, Haber, Rodino and Moldawsky) was sent to all state psychological association exectuive directors and presidents urging support for this project. Motion: The Division 42 Board supports the introduction of the motion that APA co-sponsor Rescue Health Care Day. By: Moldawsky Action: motion carried. Adjournment: Dr. Goodheart adjourned the meeting at 5:00 pm. Jean Carter, PhD., Division 42 Secretary and formerly the Division 42 Federal Advocacy Coordinator, has a psychotherapy practice in Washington, D.C. She also served on CAPP and is the current President of the Division of Counseling Psychology.