BOARD OF DIRECTORS MEETING MINUTES
Friday February 7, 2003
Saturday February 8, 2003
Radisson Resort and Spa, Scottsdale, Arizona
Present:
Jean Carter, Ph.D., President
Lenore Walker, Ed.D., Past President
Ron Fox, Ph.D., President Elect
Bonnie Markham, Ph.D., Psy.D., Treasurer
Michael Murphy, Ph.D., Secretary
APA Council Representatives
Dorothy Cantor, Psy.D.
Stanley Graham, Ph.D.
Rita Dudley Grant, Ph.D.
Stanley Moldawsky, Ph.D.
Robert Resnick, Ph.D.
Members at Large
Jeff Barnett, Psy.D.
Carol Goodheart, Ed.D.
Tommy Stigall, Ph.D.
Student/Early Career Professional
Miguel Gallardo, Psy.D.
Appointees
Martin Williams, Ph.D., Bulletin Editor
Rona LoPresti, Ph.D., Internet Editor
Committee Chairs
Lisa Grossman, JD, Ph.D., Finance
Elaine Rodino, Ph.D., PRPE, Communications TF
J G. Benedict, Ph.D., P&C
Douglas Haldeman, Ph.D., Membership
Josephine Johnson, Ph.D., 2004 Program Chair
Alan Entin, Ph.D.,Fellows
Staff
Jeannie Beeaff
Rick Weiss, Webmaster, Bulletin Production
Absent: Patricia Pitta, Ph.D., Sally Horwatt, Ph.D., Jack Wiggins, Ph.D.
Welcome and Call to Order: President Carter welcomed everyone and thanked them for their attendance.
Kovacs Resignation: She expressed the Board’s sadness at accepting the resignation of APA Council Representative Arthur Kovacs. Dr. Kovacs had shared his reasons for resignation on the Division 42 board listserv. President Carter announced that following our Bylaws, she had spoken with Dr. W. Rodney Hammond to ask if he was willing to serve as our APA Council Representative. He was the defeated candidate in the most recent election. Dr. Hammond agreed but was unable to attend the Council meeting the weekend of February 15th. President Carter announced that she had appointed Ron Fox to attend and represent Division 42 at the next meeting of Council.
The meeting on the evening of February 7th was a dinner and long term planning discussion meeting. No actions were taken. The discussion focused on the following two major areas:
Broad Visions for Psychologists in Independent Practice.
Envisioning Independent Practice: The Name, Mission and Role of Division 42
February 8, 2003
9:00 am – 5:00 pm
Reconvene: President Carter reconvened the meeting at 9:15 am.
Approval of Minutes: Motion: To approve the minutes in the agenda book of the August 2002 Board meeting with a few minor corrections noted. By: Walker Action: Motion carried.
President’s Report: President Carter asked Rita Dudley Grant to report on the Multicultural Conference and Summit III. Jean Carter, Miguel Gallardo, Jeff Barnett, Josephine Johnson, Doug Haldeman, Carol Goodheart, and Rita Dudley Grant were in attendance. It was agreed that it was a wonderful conference and that Division 42 should continue its activity and participation in future conferences. It was requested that we hold our 2005 Board meeting in conjunction with the Multicultural Conference and to also consider the financial ramifications of being a sponsor. There will be an article for the IP about Division 42’s participation in the Summit.
President Carter announced the meeting schedule for our next Board meeting:
August Board and EC Meeting
EC Meeting: Thursday, August 7, 2003 4:30-6:30 pm
Board Meeting: Saturday, August 9, 2003 8:00 – 3:30 pm
Membership Meeting: Saturday, August 9 4:00 – 4:50 pm
Social Hour: Saturday, August 9 5:00 – 7:00 pm
Brochure Project. After brief discussion the following motion was made: Motion: Division 42 withdraws from the Joint Brochure Project with Division 29, consistent with the vote taken by Division 29. By: Cantor Action: Motion carried. President Carter recused herself from the vote.
APA Presidential Candidates: There was a discussion on strategies pertaining to what the Division needs to do to have an impact on the current and subsequent APA presidential elections, at both the nominations and the elections phases of the process.
It was agreed that each person present would to commit to calling 10 people to nominate Ron Levant. The Board charged the Executive Committee with developing a mailing to our membership, within APA Guidelines, educating our members on the Hare System and endorsing Ron Levant as our number one Candidate.
Empirically Based Practice: The Board briefly discussed this issue. The following motion was made which provides a Division policy: Motion: The Division 42 Board expresses its concern about current efforts to limit our members’ use of established assessment, intervention and treatment practices with overly restricted and narrow definitions of empirically based practices. By: Walker Action: Motion carried.
Bylaws and P&P Revisions: President Carter announced that we are awaiting the deadline for the bylaws ratification from the membership. With the resignation of Dr. Kovacs, Michael Murphy and President Carter will handle the P&P revisions.
Ratification of Governance Appointments: Motion: To accept the information: By: Resnick Action: Motion carried.
1) The Board by two-thirds vote approves that:
- There will be a Continuing Education Coordinator to be appointed by the president with the advice and consent of the Board.
- PICK42 be a continuing publication, coordinated by an Editor to be appointed by the President with the advice and consent of the Board; the PICK42 Editor will report to the P&C Chair.
- Membership Directory will be a continuing publication, coordinated by a Membership Directory Coordinator to be appointed by the President with the advice and consent of the Board; the Membership Directory Coordinator will report to the P&C Chair.
2) On recommendation of President Carter and as previously discussed at the Board meeting in August, the Board by majority vote approves the staffing pattern for the governance of the Division and the appointments of persons to direct its elements as set forth below:
Continuing Committees:
Name Chairperson(s) No. of Members
Public Relations and Public Education Elaine Rodino, Ph.D. 6
Diversity Issues In Independent Practice Rita Dudley Grant, Ph.D. 6
Student/Early Career Professional Committee Miguel Gallardo, Psy.D. & Pat Pitta, Ph.D. 6
Interdivisional Work Groups:
Health Policy To be selected by Work Group* 12**
* The Work Group elected Arthur L. Kovacs, Ph.D. to be its Chair for 2003 and he will be replaced.
** Four members of the Work Group shall represent Division 42
3. On recommendation of President Carter and as previously discussed at the Board meeting in August, the Board by majority vote approves the staffing pattern for the establishment of certain Task Forces and of liaison relations to named APA governance bodies as set forth in Appendix B. The names of the Chairs of the Task Forces and of the persons who shall serve in liaison capacities are included below. The appointments shall terminate on December 31, 2003 unless the President Elect proposes and the Board agrees to extend a term or terms for calendar 2004.
Task Forces:
Name Chairperson(s) No. of Members
Bylaws and Policies and Procedures TBA 6
APA Practice Organization Financing Stanley R. Graham, Ph.D. 3
Resource Development Jeffrey Barnett, Psy.D. 5
4) The Board by a two-thirds vote approves that the following continuing committees be established:
- Public Relations and Public Education (PRPE)
- Diversity Issues in Practice Committee
- Student/Early Career Professionals Committee.
5) On recommendation of President Carter, the Board by majority vote approves certain Presidential appointments for 2003 as set forth below. The names of the individuals, the name of their function, and the lines of reporting are included. All the appointments shall terminate on December 31, 2003 unless the President Elect proposes and the Board agrees to extend a term or terms for calendar 2004.
Appointed Position:
Name Incumbent Reports Through
Book Series Editor Michael Murphy, Ph.D. Pub and Comm.
Continuing Education Coordinator TBA. Board of Directors
Pick 42 Editor Hilda Besner, Ph.D. Pub and Comm.
Historian Alan Entin, Ph.D. Board of Directors
Membership Directory Coordinator Bonnie Markham, Ph.D., Psy.D Pub and Comm.
6) The Board directs the Bylaws and Policies Task Force to include provision for a Parliamentarian in the draft Manual. The language should be permissive rather than obligatory, with each President Elect having the discretion to appoint such a person during the year of his or her incumbency with the advice and consent of the Board.
Treasurer’s Report: Treasurer Markham and Finance Chair Grossman reported. The two part budgeting process was reviewed (preliminary budget agreed upon in August, and final budget approved in February), President Carter and the Board set a time certain of 4:00 pm for a vote on the revised budget.
Treasurer Markham first reviewed the 2002 year-end financials provided in the agenda book: the balance sheet, overview of our assets and liabilities, and the P&L of what was budgeted and what was spent. She commended the Board for being fiscally responsible in the administrative aspect. The actual expenses were lower than budget, our investment income was lower than we expected. The non-dues income was $35,000, and Dr. Markham stressed the importance of continuing to find ways to augment the shrinking dues income.
The investments were discussed; Treasurer Markham expressed concern regarding the service the Division has received from Merrill Lynch. She informed the Board that our CDs had not been properly renewed and thus the laddering sequence was interrupted and we lost some income. She informed the Board that she had researched other financial institutions and was recommending that the Division move its financial accounts to Salomon Smith Barney. Motion: Move ratification of the EC recommendation to move the division’s financial accounts to Salomon Smith Barney: By: Murphy Action: Motion carried.
Finance Chair Grossman led the discussion regarding the 2003 budget. She listed the additions of income and expenses to the preliminary budget. The Resource Development TF items are included in the agenda book. $2,000 income, $4500 added in expenses, $2500 from contingency fund and the other $2,000 coming from the income anticipated. The income for sponsorship is up $250.00 from 2002, resulting in a $250.00 overage. P&P is requesting $1,000 to cover printing costs and telephone for conference calls. It was agreed that other items for funding would be considered when presented during the meeting.
Resource Development Task Force: President Carter introduced the task force as her presidential initiative with an overall mission of enhancing the division’s resources. All types of resources, human, products, etc are discussed and one main feature is to increase non-dues revenues.
TF Chair Jeff Barnett reviewed each of the motions listed in the Resource Development section of the agenda book and there was discussion on items the Board had questions about. Dr. Barnett noted the suggestions the Board agreed upon and the following motion as made: Motion: The Board commends the Task Force for its excellent work, and for the detailed action plans, and that they move ahead with the motions as presented in the agenda book. By: Stigall. Action: Motion carried.
Motion: To authorize Central Office to establish capacity for receipt of online payments for goods and services, including membership. Action: Motion carried.
Motion: The PICK42 Coordinator and CE Coordinator shall develop a pilot program for the five best selling Niche Guides and new Niche Guides developed in 2003 and add advertisement for the CE program to the Niche Guide ads. The RDTF is asked to develop the posttests and procedures to implement the pilot program. The Board will review the pilot at the end of 2003. Action: Motion carried.
Motion: The Division 42 Board of Directors supports in principle the projects outlined for Continuing Education by the TF on Resource Development and authorizes $1,000 start-up funding to be allocated for these purposes. The Board will review the progress of this project at its August meeting. Action: Motion carried.
Motion: That the Division 42 Board of Directors endorses in principle the concept of producing brochures in concert with existing PICK guides. The TF on Resource Development will report its progress on development of these brochures at the August meeting. Action: Motion carried.
Motion: That the Board allocate $2500 for development of two additional mailings to Division 42 members. The TF will supply tracking data of the successes of these mailings at the 2004 Midwinter meeting. Action: Motion carried.
Motion: To approve an additional $1000 for marketing to non Division 42 members. The TF will report on its progress at the August meeting with the anticipation that the TF will need one year to fully analyze the results of the pilot projects and make recommendations for further marketing efforts. Action: Motion carried.
The Task Force also has action plans for Student/Early Career Professional and Membership initiatives outlined in the agenda book. They did not require further funding so no formal motions were made.
The Board thanked the Task Force with a round of applause.
Executive Session: President Carter excused all non-voting members. She asked Jeannie Beeaff to remain.
Fellows Committee: Old Fellows: Fellows Chair Entin presented the “old” fellows first: Motion: To approve them as old fellows in Division 42. By: Barnett: Action carried. The Division 42 Board welcomes Jerry Grammer and Lisa Grossman as its newest fellows. Dr. Entin will notify APA.
New Fellows: The Board approved all candidates presented by the Fellows Committee. One fellow nomination vote had four abstentions. Dr. Entin and his committee will forward the Board’s candidates to APA by the date required. Announcements will be made upon the candidates’ ratification by APA Council.
Communications Task Force: Chair Rodino opened the discussion by outlining the make up of the task force. There was a question of how the Communications TF and the P&C work together and what the purpose of the TF is/should be. The Board discussed at length what the missions should be and how to move forward with these two issues.
The EC will take on the charge of evaluating the alternatives of communicatinfg both within the Division and to the pubic develop recommendations to the Board.
The Board agreed that it would be best to separate the items and President Carter will dissolve the Task Force as of this meeting.
Nominations and Elections: Chair Walker announced the slates that are filled:
Secretary: Michael Murphy, Judith Steward
Member at Large: Laura Barbanel, EdD Nottingham
APA Council Reps: Stanley Graham, John Stuart Currie, Melba Vasquez, Martin Williams, Tom Stigall, J Benedict
Diversity Member at Large: To be determined
President Elect: To be determined
Chair Walker did not announce the candidates for slates that were not full. She will forward the information to APA when she has filled all of the slates.
Awards Committee: Chair Walker asked for recommendations for the Division’s Distinguished Psychologist of the Year Award. Further, it was unanimously agreed that the Board would present a lifetime achievement award to Dr. Arthur Kovacs at the next August meeting. The Awards Committee will develop the text for the award.
There was discussion about developing student awards. The Board agreed to have the Awards Committee research this and come back with recommendations in August.
Program and Convention Issues: Jeff Barnett briefly reviewed the written program report in the agenda book. President Carter announced that she had a copy of the cluster program if anyone wanted to see it. This year we have a sponsorship agreement with the National Register to help sponsor our social hour. The NR will provide prizes; three of the prizes will be for student early career members. Additionally, our websites will have links to each other.
Division 42 will be a co-sponsor of a pre-convention workshop on the implementing the multicultural practice guidelines. President Carter is working with BPA, Div 45, and Div 17. The workshop will be held the Wednesday before convention 12 – 4 pm.
Publications and Communications:
Chair J Benedict reported: His committee had met before the Board meeting. They plan to increase the advertising in the IP. Jeannie Beeaff will try and obtain ads from a list given her by the P&C.
Website: The hits on the websites were discussed, it was agreed that there was not a significant enough response on the web to have it be income generating at this time. It was suggested that we put our web address on all items published by the bulletins including post cards, etc. including placing it on the cover of the IP.
Book Series: The direction of the book series was discussed and an editorial board will be developed and make recommendations to the Board in August.
Listserv: Concerns about listserv etiquette were discussed. No action was decided upon.
IP and 42 Online Editors vote: Past president Walker brought into discussion the item of whether we should amend the bylaws to allow the IP editor and the 42 Online editor to be voting members of the Board. She stated that the Executive Committee did not endorse the item. Motion: To have the bylaws change allowing the IP and 42 Online Editors vote: Walker: Action: Motion defeated.
Student Early Career Professionals: Co-chair Miguel Gallardo reported that this committee would do a conference program and preconvention continuing education program in collaboration with APAGS. They will also conduct a needs assessment survey of Student and Early Career Professionals.
PRPE: Chair Elaine Rodino distributed a list of nine reasons why the marketing efforts are important.
C6 Task Force; Chair Graham made a brief report augmenting his report in the agenda book. He requested funding for 2003. Motion: To approve $250.00 for conference calls and that the Board approves in principle up to $1,000 total for this task force for 2003. The treasurer will find the funds as the chair requests them. By: Dudley Grant Action: Motion carried.
Approval of Budget: The treasurer and finance chair were able to accommodate the requests made and approved by the Board at this meeting. Motion: The Board accepts the budget as presented. By: Fox Action: carried.
CAPP Report: Liaison Moldawsky reported. The Heiser Award will no longer be handled by the Practice Directorate – it was agreed that Stanley Moldawsky will liaison with Division 31 to see that the Heiser Award is not lost. Jeff Barnett is the current president of Division 31 and that division is interested in taking on this project.
President Elect Report: Dr. Fox announced that he plans a retreat meeting for the 2004 Mid Winter meeting. He will invite Steve Pfeiffer and Russ Newman to discuss what will turn practice on and the direction of practice. Additionally he announced that he would put together a task force to look at the administrative law that licensure Boards utilize for hearings on psychologists.
He requested that a brief discussion on the reserve fund be held at a later date.
For the next meeting in August we will discuss renaming the division. President Carter will appoint a couple of people to make recommendations on this item and distribute it before the next meeting.
Competencies Conference Report: Tom Stigall reviewed his written report and the importance of practitioner involvement in current initiatives around competencies. President Carter will appoint liaisons as necessary to keep the division knowledgeable and active around these issues.
Adjournment: Dr. Carter adjourned the meeting at 5:10 pm